Construction Payables Software

Paying Invoices

Goldenseal is accounts payable software that tracks expenses for your small business, and makes it easy for you to pay invoices from your suppliers and subcontractors.

Entering Purchases

To enter items that you've bought, choose Material Purchases from the Costs menu, then choose New Record from the Edit menu (or click the New button).

When you enter a vendor, Goldenseal automatically fills in their usual sales tax rate and payment terms. You can use the Breakdowns field to include a detailed breakdowns of the purchased items.

When you enter purchases, you can job cost them against any project, and identify the category of work that the item covers. You can also apply purchases to specific vendor bids, allowances, purchase orders or change orders.

If you pay for a purchase by cash, check or credit card, Goldenseal automatically enters a bank transaction to pay for it. Otherwise it becomes part of your Accounts Payable.

You'll enter subcontractor invoices and other costs almost exactly the same way that you handle material purchases.

Paying Bills

When you are ready to pay for past purchases, choose Pay Bills from the Bank menu. It shows you a "quick report" of vendors, and the amount that you owe to each of them.

HINT-- Goldenseal automatically calculates discounts and finance charges, based on the vendor payment terms.

The Pay Bills window is also helpful as a "quick report" of the current status of your payables.

Double-click on a line, and you'll see a list of unpaid invoices from that vendor.

Click on the check marks in the Pay column if you only want to pay some bills now, then click OK to return to the vendor window. You can also click on the check marks next to each vendor to pay just some of them now.

When you are ready to make vendor payments, click the Create Checks button and Goldenseal automatically writes checks for each marked vendor (and prints them onto any type of preprinted check forms).

For subcontractor invoices, Goldenseal checks for expired insurance and gives you the option to not pay the invoice, pay anyhow, or deduct a percentage to cover the additional insurance coverage that you'll pay for.

You can also use the Pay Bills command when paying your tax bill for payroll withholding, employer taxes or sales taxes.

Accounts Payable Reports

To see an "aging" report of your current Accounts Payable, choose Expenses from the Reports menu, and choose Payables Aging from the submenu.

You can also see detailed reports of purchases, subcontractor charges and other costs.